Temporary Project Administrative Assistant

Well–established, family–owned, general engineering construction company is seeking a temporary Project Administrative Assistant for our Cordelia (East Bay) office. Approximate length of temporary project position is 19 months.

Candidate must possess good organizational skills and be detail‐oriented. Must be able to follow verbal and written instructions. In addition, must be able to work independently and as part of the team.

Responsibilities and Duties:

• Scanning and saving vendor pricing updates.
• Filing within the job binders and forwarding originals to the San Rafael office for job folders.
• Clerical support of Estimator on bidding jobs when requested:
  
  • Set‐up pay and proposal bid items in Hard $ on new bid estimates.
  • Timely bid solicitations (RFQ’s) to subcontractor & suppliers, including copying and sending plans and specs.
  • Faxing and/or emailing of request for quotes.
  • Photocopying and/or scanning of plans and specifications for distribution to potential subcontractors and/or suppliers.
• Phone calls for solicitation and Good Faith Effort on bids as directed by the estimator and coordinating with the Bid Administrator.
• Maintain filing of construction publications in chronological order and purging filing cabinets as appropriate.
• Maintain agency standard specifications to current publications.
• Maintain and update Hard $ contact directories.
• Working for the Senior Estimator and two Project Managers, but reporting directly to the Senior Estimator.
• Additional duties as assigned.

Qualifications:

• Minimum 2 years of administrative assistant experience.
• Proficient (intermediate level) with MS Outlook, Word, and Excel (preferably with MS Office 2007).
• Experience with databases for data entry.
• Construction industry experience a plus.

Position Info:

• This temporary project position is not eligible for benefits
• Compensation $17/hr. depending on experience
• 4 – 5 days a week

If you’re interested in this position, please apply at apply@ghilottibros.com and put “Temporary Project Administrative Assistant” in the subject line.

GBI is committed to being an equal opportunity employer.